Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 24 November 2025.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

Policy

To receive an updated Tree policy for the Council, recommended for adoption by the Climate & Biodiversity Committee on 13 January 2026.

To receive an updated Memorial Tree policy for the Council, recommended for adoption by the Climate & Biodiversity Committee on 13 January 2026.

To receive and consider the report of the Deputy Town Clerk together with an updated Information Technology Policy (to follow).

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the interim report of the Internal Auditor, Auditing Solutions for 2025/26.

To receive and consider the report of the Senior Administrative Officer & Committee Clerk.

To receive and consider the report of the Deputy Town Clerk, with accompanying draft Committee Calendar for 2026/27.

Finance

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 14.

To receive and note the external stocktake report for the Council’s bar operations fot July-October 2025.

To receive and consider the confidential report of the Town Clerk/C.E.O. (to follow)