Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 22 September 2025.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

Policy

To receive and consider the report of the Compliance & Environment Officer together with a thermal imaging camera loan policy.

To receive an updated Communictaions Strategy for the Council, recommended for adpotion by the Stronger Communities Committee on 17 November 2025.

To receive an updated flag-flying policy for the Council, recommended for adpotion by the Stronger Communities Committee on 17 November 2025.

To receive and consider the report of the Deputy Town Clerk together with an updated Council Complaints Policy.

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report from the Deputy Town Clerk together with an updated scheme.

To receive and consider the report of the Deputy Town Clerk.

Finance

To receive and consider the report of the Responsible Financial Officer (RFO) and the Draft Revised Revenue Budget for 2025/26 and Draft Budget for 2026/27.

To receive and consider the report of the Responsible Financial Officer (RFO) with an update on the current year’s work programme relating to Capital and Special Revenue Projects; as well as projects identified during the course of the year for inclusion as Revenue Growth Items or Special Revenue Projects in  ...  view the full agenda text for item 14.

To receive and consider the report of the Environment & Compliance Officer.

To receive and consider the report of the Venue & Events Officer.

To receive and condsider the report of the Deputy Town Clerk.

During the Budget Setting Cycle the Council reviews its Fees and Charges for various facilities and services it operates.

Included is the schedule of charges in respect of the assets and services which fall under the responsibility of this Committee, and the Committee is requested to review and approve or  ...  view the full agenda text for item 15.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the joint report of the Deputy Town Clerk and Responsible Financial Officer.

To receive and consider

a)     The 2025 valuation of the Oxfordshire Pension Fund including the Council’s draft 2025 valuation results; and

b)     The invitation to respond to the Funding Strategy Statement (FSS) employer consultation – documentation enclosed.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 20.

To receive and consider adoption of a Corporate Strategic Plan for the Council, provided by the Town Clerk/C.E.O. (To follow)

To receive and consider the confidential report of the Town Clerk/C.E.O.

To receive and consider the report of the Deputy Town Clerk

To receive the confidential minutes of the Personnel Sub-Committee held on 18 November 2025 and agree any recommendations contained therein.