Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reasons for absence.

Standing Order 30 (a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item H77

An apology for her absence was received from Cllr Rosa Bolger.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest in matters to be discussed at the meeting.

The meeting will adjourn for this item.         

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There were no members of the public present for this item.

a) To adopt and sign as a correct record the minutes of the meeting held on 13 January   2019.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the

     progress of any item).

The Committee received and considered the minutes of the Halls & Green Spaces Committee meeting held 13 January 2020.

a)      RESOLVED:          that the Minutes of the meeting held on 13 January 2020 be agreed as a correct record and signed by the Chair.

b)      MATTERS ARISING:

1.       The Town Clerk advised  ...  view the full minutes text for item H80

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer, covering halls maintenance, summer sports preparation, play areas, footpath works, the lake and country park, cemeteries and Emma’s Dyke.

RECOMMENDED:  that the report be noted and that the remaining budget of £465 in

206/4042 be rolled over  ...  view the full minutes text for item H81

To receive and consider the report of the Venue Manager.

The Committee received and considered the report of the Venue Manager, which gave an update on both works that had taken place and booking.  Hirers were happy with the new charges. 

The Venue Manager was now the Designated Premises Supervisor for the Corn Exchange.

RESOLVED:          that the report be noted.  ...  view the full minutes text for item H82

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer.  This updated members on the need to add an additional section (number 3) for family ashes, the wildflower meadow plans for the Windrush Cemetery, and faculty applications for memorial testing.  There were ongoing issues with the damaged  ...  view the full minutes text for item H83

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer.  He advised that he was awaiting retrospective applications for temporary structures such as poly tunnels but was yet to receive any.  As the Allotment Association had agreed to look into composting, he had agreed to consider shredding  ...  view the full minutes text for item H84

To receive and consider the report of the Operations and Estates Officer.

The Committee received and considered the report of the Operations and Estates Officer.  Members were updated on cricket and the Spartans playing football at Woodgreen.

RECOMMENDED:

1.                   that the report be noted;

2.                   that the freehold transfer of the land at Woodgreen playing fields be requested;

3.            that the additional  ...  view the full minutes text for item H85