Agenda item

To receive and consider the confidential report of the Town Clerk.

The Committee received and considered the confidential reports of the Town Clerk/C.E.O and Head of Estates & Operations.

The Committee firstly received an update from the Responsible Financial Officer (RFO) on the Council’s insurance procurement, including three quotations for the annual premium. The options presented were broadly comparable in cost. In response to a query regarding the ethical standing of the suppliers, Members were advised that, due to time constraints, a full assessment had not been undertaken however this could be considered in future, subject to the decision made. Members resolved to enter into a three-year agreement with Contractor C, as identified in the report.

The Committee also received an update from the Head of Estates & Operations regarding ongoing negotiations with West Witney Sports & Social Club, including a range of potential leasing options. It was agreed that a decision could not be made at this stage pending further financial and forward-planning information.

Heads of Terms for the transfer and project management of the Springfield Oval Play Area/Open Space were considered and approved and, the Committee further noted correspondence from West Oxfordshire District Council in relation to a planning enforcement matter.

Resolved:

1.      That, the confidential reports and updates be noted and,

2.      That, the insurance quote from Contractor C in the report be approved on a three-year deal for the sum of £42,574 per annum and,

3.      That, further accounting and future business information is requested from West Witney Sports & Social Club and,

4.      That, Witney Town Council approves the Heads of Terms and therefore, the transfer and project management of the Springfield Oval Play Area/Open Space, subject to final legal documentation.