Agenda item

To receive and consider the confidential report of the Town Clerk

The Committee received and considered the confidential report of the Town Clerk/C.E.O.

Members received updates on various property and lease matters, including the Leys Hub Development, West Witney Tennis Courts, and West Witney Sports & Social Club.

Regarding the Leys, members agreed on the lease negotiation details and noted the update concerning the tennis courts. The Committee also offered feedback on the draft heads of terms for the Sports & Social Club.

Estate matters were discussed as well, with agreement to conduct an external review of the Council’s grounds maintenance contract after three years of service as good practice. Additionally, a decision was made on how the Council should proceed with an issue related to amenity land it owned at Thorney Leys.

Resolved:

1.      That, the confidential report be noted and,

2.      That, the Council’s legal position on the Leys Hub development, Witney Lawn Tennis Club and West Witney Sports & Social Club be noted and that the Town Clerk be authorised to continue negotiations with all parties and,

3.      That, use of changing room and toilet facilities at West Witney be protected for use by all sports users and,

4.      That, the Council commissions an external, independent audit of its in-house grounds maintenance service and,

5.      That, the issue surrounding amenity land at Thorney Leys be referred to West Oxfordshire District Council.