Agenda item

To receive and consider the report of the Deputy Venue & Events Officer.

The Committee received and considered the report of the Deputy Venue & Events Officer which outlined the recent events and hirings at the Corn Exchange.

Members were pleased to see a wider variety of successful events and associated ticket sales, including a decade’s disco but asked if the hall capacity could be added to future reports for reference.

The Committee also considered the request to permit essential companion tickets and agreed a policy would bring the Corn Exchange in line with similar venues. The policy would be for town council run events and could provide a certain number, for example four or five. It would be difficult to insist hirers of the hall must do the same, but it should be included in the terms and conditions that Witney Town Council operates this policy and encourages event promoters to offer the same.

In addition, the report advised smoke/haze effected were being explored and a Member requested whether the Council could offer an O.A.P discount as well as the companion tickets, although understood this may result in the viability of events.

Recommended:

1.      That, the report be noted and,

2.      That, maximum capacity is included with target attendance in future reports and,

3.      That, an essential companion tickets policy be approved for town council run events in the Corn Exchange and;

4.      That, an amendment be added to the terms and conditions for third party event hire in the Corn Exchange encouraging promoters to also offer essential companion tickets.