Agenda item

To consider the report of the Deputy Town Clerk.

The Committee received and considered the report of the Deputy Town Clerk concerning the Town Hall windows.

Members were advised re-branding of the Town Council was nearing completion and once that was done, the windows would be utilised more to advertised Council services and the events at the Corn Exchange. There was one window which could be offered to local community groups or organisations and members were supportive of the suggested policy on how this could be implemented. Confirmation was given that the intent was this should be free of charge.

Recommended:

1.       That, the Town Council welcomes community groups to use one window for advertising and;

2.       That, the policy on such displays is formulated from the suggestions in the report; namely:

a.       It is for free community use only, open to charities, groups or community organisations operating in Witney or the promotion of free services. Advertising for paid services would not be permitted.

b.       It is let for one month at a time on a first-come, first-serve basis

c.       There is no cost for this service

d.       It is booked through the Council’s Bookings Office

e.       Groups are responsible for setting up and clearing the space

f.        Any display must adhere to health and safety rules i.e. no lighting etc.

3.      That, a back up display be developed for when not in use.