Agenda item

To receive and consider a confidential verbal update from the meeting held with the Sports & Social Club on 23 December 2020 regarding the findings of the Fire Risk Assessment and the impact on the safe operation of the clubhouse.

It should be noted that under tier 4 the clubhouse and the changing facilities cannot currently open – but there is still a requirement for toilet facilities to be available for users of the sports ground.

To consider providing temporary facilities at the West Witney Sports Ground – examples attached of toilet facilities.

The Leader gave a verbal update on the meeting held with West Witney Sports and Social Club.  Another meeting was scheduled for 15 February.

There followed a lengthy discussion about the initial meeting and on possible ways to move forward.  It was clear to the Committee that some new temporary infrastructure was required whilst long terms plans were in progress.

RESOLVED:-        that the verbal update of the meeting be noted and:-

1.            that the Committee reaffirms its previous delegation to Officers for the appointment of a contract administrator[surveyor/architect] to work with the Council in order to obtain the necessary professional advice needed to move this project forward;

2.            that the Operations and Estates Officer sources temporary toilet facilities in the first instance – including at least one DDA compliant toilet, but assesses what the exact legal requirements are for the site and its usage;

3.            that the Operations and Estates Officer obtains quotations for modular versions of 4 changing rooms (2 male and 2 female), a kitchen/social space;

4.that any procurement is carried out in line with the Council’s financial regulations.