Agenda item

Events Report

a)      To receive and consider the report of the Operations & Estates Officer (enclosed) regarding third party events;

b)     To receive and consider the report of the Communications & Events Officer (enclosed) regarding civic and community events;

c)      Community Christmas Meal: Making A Meal – verbal update from Cllr R Smith and request for free use of the Corn Exchange on 20 December 2019 between 3-5pm.

Minutes:

a) Third Party Events

 

The Committee received and considered the report of the Operations and Estates Officer concerning third party events on The Leys.

 

b) Civic and Community Events

 

The Committee received and considered the report of the Communications and Events officer containing ideas for civic and community events.

 

c) Community Christmas Meal

 

Cllr Smith provided members with a verbal update on the plans for the Community Christmas Meal and asked if the Council would support the initiative by offering free use of the Corn Exchange. 

 

RECCOMENDED:

 

a)            that the Operations & Estates Officer’s report on third party events be noted;

 

b)             i) that the report of the Communications & Events Officer be noted;

 

ii) that the Communications and Events Officer circulates three possible dates to members for a Lake and Country Park Trail and Story Telling Day;

 

iii) that a Climate Emergency Update Meeting is not needed as public were attending the Working Party meetings;

 

iv) that the Youth Council are supported by the Town Council and Councillors for their Climate Change Event on Church Green;

 

v) that the Communications and Events Officers undertakes research into successful car free days in order to ascertain whether road closures would be necessary;

 

vi) that a £1, 000 budget is set up for Car Free Day 2020;

 

vii) that a budget of £250 be set up for a Secular Festive Event for 2020;

 

viii) that the Town Council advertises for a Community Group to facilitate/run a Big Lunch on 6 – 7 June 2020;

 

c)            that the update on the Community Christmas meal from Cllr Smith be noted and that free use of the Corn Exchange for the event be agreed.

 

 

Supporting documents: