This page lists the meetings for Policy, Governance & Finance.
of Reference for the Policy, Governance and Finance
The overall purpose of this committee is
to ensure that the council’s finances, staffing, and its
statutory obligations are conducted in accordance with good
To advise on, and consider, matters of Council
administration and policy;
conduct effectively the Council’s
budgetary, financial and precepting responsibilities in accordance
with statutory requirements, and to keep the smooth functioning of
the Council’s work under review.
consider and keep under review:
main objectives of the Council.
major issues of policy affecting the town council’s
development of existing, and introduction of new,
order of priorities between services or projects, and to advise
other committees accordingly.
relationships with West Oxfordshire District and
Oxfordshire County Councils, other public bodies and outside
consider the resources available to meet the Council’s
objectives in terms of land, property, finance and manpower and to
advise other committees and the Council as required.
consider the financial implications of the Council’s plans
and to recommend to the Council levels of expenditure in connection
regulate and control the finance of the Council.
consider estimates of this committee and of other committees of
income and expenditure on continuing services and payments on
capital account for the next and future financial years.
review all charges and fees made or proposed by all
submit to the Council estimates of income and expenditure of the
Council on continuing services and of payments on capital account
for the next financial year and make a recommendation as to the
consider and approve as appropriate matters referred from other
committees to incur expenditure greater than already approved by
the Council, within the requirements of Standing Orders; and
also to consider any such requirement in
respect of its own expenditure.
have charge of the financial and accounting arrangements of the
receive reports from the internal and external auditors.
approve the Financial Statements and Annual Governance &
Accountability Return (AGAR).
consider and decide upon recommendations from service committees
for variations in staffing – via the Personnel
hold overall responsibility for employment matters - via the
review Standing Orders, terms of reference of committees, terms of
delegation to officers and Financial Regulations and recommend
amendments to the Council.
review from time to time existing Council Policies as well as agree
and implement new Policies accordingly when the need arises –
or to enact new government legislation and recommend to the
responsible to the Council for and review the effectiveness and
efficiency of all services.
consider all matters arising in relation to the boundaries of the
town, the number of Town Councillors
and elections of any kind within the town and make recommendations
to the Council.
consider any matters affecting members, including members’
allowances (if appropriate) and the Council’s Calendar of
responsible for the Council's assets, records and archives.
responsible for council’s investment properties and other
premises owned or leased to the council (save for council
properties reserved to other committees according to their
consider applications for grants and to approve any such
The Membership of the Committee shall consist of 6
Members plus the Town Mayor and Deputy Mayor ex
The quorum of the Committee shall be 4
(It should be noted that the
Personnel Sub-Committees responsible to this Committee will have
its own terms of reference.)