Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H32

Apologies for absence were received from Councillors R Smith and O Collins, for whom Councillor J Aitman attended as a substitute.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Committee held on 10 November 2025;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

That, the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 10 November 2025 were received.

Resolved:

That, the minutes of the Halls, Cemeteries & Allotments Committee meeting held on 10 November 2025 be approved as a correct record of the meeting and be signed by the Chair.

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the Venue & Events Officer.

The Committee received and considered a detailed report from the Venue & Events Manager.

Bar Hire Policy – Private Hire Events

The Committee discussed at length the introduction of a proposed cost-based bar hire policy, which comprised of two options for private hirers.

Members noted that the proposed policy was focused  ...  view the full minutes text for item H36

To receive and consider the report of the Venue & Events Officer

The Committee received and considered the report of the Venue & Events Officer

Members were informed by the Deputy Town Clerk that the use of the word “obligation” in the second paragraph of the report had been raised by a member of the public. While the provision of an arts facility  ...  view the full minutes text for item H37

To receive and consider a request from Witney Allotment Association to approve and fund the installation or raised beds at Lakeside allotments.

The Committee considered a request from the Witney Allotment Association for funding to install raised beds to improve accessibility at Lakeside allotments which would also help to reduce the waiting list.

Members supported the principle of improving accessibility and agreed in principle that practical solutions should be explored, particularly given  ...  view the full minutes text for item H38