Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)      To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 21 July 2025

b)     Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

Policy

To receive and consider a revised Subsidised Letting Policy.

To receive and consider a draft Lost Property Policy.

To receive and consider a Draft Open Water Policy.

To adopt a Community Window Policy as recommended by the Stronger Communities Committee at their meeting of 15 September 2025.

To adopt a Mental Health and Wellbeing Policy as recommended by the Personnel Sub Committee at their meeting of 10 September 2025.

To adopt a Corporate Volunteering Policy as recommended by the Personnel Sub Committee at their meeting of 10 September 2025.

To adopt a Long Service Award Policy as recommended by the Personnel Sub Committee at their meeting of 10 September 2025.

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To note a non-material error in relation to the AGAR/Annual Internal Audit Report 2025. The date of the first internal audit visit was erroneously reported as having taken place on 16.10.25, when instead it was 16.10.24.

To recevie and consider the report of the Deputy Town Clerk.

 To receive notification of Council borrowing in relation to the West Witney Project.

Finance

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee in 2025/26.

To receive and consider the report of the Responsible Financial Officer (RFO)

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Committee Clerk.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 21.

To receive and consider the confidential report of the Town Clerk

Staffing

To receive and consider the confidential report of the Town Clerk/CEO.

To receive and consider the confidential minutes of the Personnel Sub-Committee meeting held on 10 September 2025, and approve the recommendations contained therein. (Sent under separate cover)