Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item P81

An apology for absence was received from Councillor T Ashby, Councillor J Treloar attended as a substitute.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

All Members declared a personal, non-prejudicial interest in Planning Application 25/00002/FUL by virtue of the applicant being a Town Councillor.

Councillor J Treloar also declared a personal, non-prejudicial interest in Planning Application 25/00144/OUT as the landowner was a personal friend and he was also a user of the adjacent sports  ...  view the full minutes text for item P82

Cllr R Smith joined the meeting at 6:05pm

a) To adopt and sign as correct the minutes of the Committee held on 26 November & 7 December 2024 and 7 January & 28 January 2025

b) Matters arising from the minutes of 26 November & 7 December 2024 and 7 January & 28 January 2025

The minutes of the Climate, Biodiversity & Planning Committee meetings held on 26 November & 17 December 2024 along with the 7 January & 28 January 2025 were received.

Resolved:

That, the minutes of the Climate, Biodiversity & Planning Committee meetings held on 26 November & 17 December 2024 along with the 7 January & 28  ...  view the full minutes text for item P83

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee in 2024/25 and the upcoming 2025/26 period.

The Committee received and considered the report of the Responsible Financial Officer (RFO) detailing income and expenditure for budgets which were the responsibility of the committee.

Recommended:

1.      That, the report be noted and,

2.      That, the management accounts of the Stronger Communities Committee for the period 30 November 2024  ...  view the full minutes text for item P85

Cllr J Treloar joined the meeting at 6:16pm

To receive and consider the report of the Biodiversity & Green Spaces Officer.

The Committee received the report of the Biodiversity & Green Spaces Officer (B&GSO) which provided an update on the progress to appoint the Lake & Country Park with Green Flag status.

Members were pleased to hear the application was proceeding. The B&GSO answered members questions regarding the impact on the  ...  view the full minutes text for item P86

To receive and consider a request from Oxfordshire Fire & Rescue Service to use the County Park & Lake Area for Training Exercises.

The Committee received the report of the Biodiversity & Green Spaces Officer (B&GSO) along with a verbal update which gave additional detail of the request from Oxfordshire Fire & Rescue.

In response to a Member question, the B&GSO explained that he would advise the promotion of the use of the  ...  view the full minutes text for item P87

The B&GSO left the meeting at 6:33pm

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council.

The Committee received and considered a schedule of planning applications from West Oxfordshire District Council.

Resolved:

That, the comments, as per the attached schedule be forwarded to West Oxfordshire District Council.

To receive and consider a schedule of planning decisions from West Oxfordshire District Council.

The Committee received and considered a schedule of planning decisions received from West Oxfordshire District Council (WODC).

The Committee Clerk summarised the reasoning for the decisions that were contrary to the Committee’s submission.

Resolved:

That, the list circulated advising of WODC planning decisions be noted.

To receive the decision of Planning Appeal APP/D3125/D/24/3352870. Original application number 24/01448/HHD.

The Committee received and considered correspondence concerning the appeal decision APP/D3125/D/24/3352870 for 75 Oxlease, Witney.

Resolved:

That, the appeal decision be noted.

To consider application W/24/00410/PRMA for a New Premises Licence at Kesan Ltd, Witney Kebab House, 19 Corn Street Witney under the Licensing Act 2003.

The Committee received the application from Kesan Ltd, Witney Kebab House, 19 Corn Street Witney for a new premises licence.

A Member raised their concerns in respect of the deliveries being made from the premises. The Committee agreed that the following submission be made.

Whilst Witney Town Council do not  ...  view the full minutes text for item P91

To consider application W/25/00097/PRMA for a New Premises Licence at The Edge Deli, Elmfield, New Yatt Road under the Licensing Act 2003.

The Committee received the application from The Edge Deli, Elmfield, New Yatt Road for a new premises licence.

Resolved:

That, the Council makes a no objection response to this application.

To receive the minutes of the Witney Traffic Advisory Committee meeting held on 21 January 2025.

The Committee received the minutes of the Witney Traffic Advisory Committee held on 21 January 2025.

A Member raised that action to address the white lining at Windrush Leisure Centre remained outstanding despite the request of this Committee (Minute: P686 relates). Officers advised they would follow up with Oxfordshire County  ...  view the full minutes text for item P93