Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Deputy Town Clerk 

No. Item


Apologies for Absence

To consider apologies and reasons for absence.


Committee members who are unable to attend the meeting should notify the Committee Clerk prior to the meeting, stating the reason for absence.


Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.


Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.


Minutes pdf icon PDF 538 KB

To approve and adopt the minutes of the Council Meeting held on 5 December 2022 and 4 January 2023 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

Additional documents:


Public Participation

The meeting will adjourn for this item.


Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.


Witney Community Policing Issues

To receive an update from the Witney Police Team (if appropriate).


An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.


Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.


Minutes of Committees and Sub Committees

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 6 December 2022 and 30 January 2023, and agree the RECOMMENDATIONS contained therein.


Climate, Biodiversity & Planning Committee - 6 December 2022, 3 January and 24 January 2023 pdf icon PDF 489 KB

Additional documents:


Parks & Recreation Committee - 9 January 2023 pdf icon PDF 500 KB


Halls, Cemeteries & Allotments Committee - 16 January 2023 pdf icon PDF 376 KB


Stronger Communities Committee - 23 January 2023 pdf icon PDF 491 KB


Policy, Governance & Finance Committee - 30 January 2023 pdf icon PDF 527 KB


Civic Announcements pdf icon PDF 440 KB

To receive the report of the Mayor & Mayor’s Secretary.


Standing Orders pdf icon PDF 337 KB

To receive the report of the Deputy Town Clerk.

Additional documents:


Appointment to Advisory Committees and External Bodies/Outside Organisations pdf icon PDF 345 KB

To receive the report of the Deputy Town Clerk.


Civility & Respect pdf icon PDF 481 KB

To receive the report of the Deputy Town Clerk.


Witney Music Festival Partnership Agreement pdf icon PDF 346 KB

To receive the report of the Deputy Town Clerk.

Additional documents:


Designation of the Responsible Financial Officer

Section 151 of the Local Government Act 1972 requires that every Local Authority in England and Wales should “make arrangements for the proper administration of their financial affairs and shall secure that one of their Officers has responsibility for the administration of those affairs.” 


Mr Nigel Warner was appointed to the role of Responsible Financial Officer and started employment on 2 January 2023.  The Council is therefore requested to formally note that this appointment, subject to the usual terms and conditions or employment.


Projects Update pdf icon PDF 488 KB

To receive the report of the Deputy Town Clerk.


Council’s Vehicle Fleet pdf icon PDF 542 KB

To receive the report of the Town Clerk.


Vandalism and Health & Safety pdf icon PDF 362 KB

To receive an update on health and safety items (if applicable) and a spreadsheet showing the latest vandalism to Council property.


Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.



To receive correspondence received.


Witney High Street pdf icon PDF 325 KB

To receive correspondence pertaining to minute no. 624 of the Full Council meeting held on 5 December 2022, as previously circulated.


King Charles III's Coronation pdf icon PDF 117 KB

To receive a letter from the Secretary of State for DLUHC regarding His Majesty King Charles III's Coronation


A40 Highways Infrastructure - Smart Corridor pdf icon PDF 107 KB

To receive correspondence from the Department of Transport in relation to the removal of the Side Roads and Compulsory Purchase Orders.

Additional documents:


Rotary Club of Witney - Firewalk pdf icon PDF 319 KB

To receve request for support from Rotary Club of Witney.

Additional documents:


Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.


Sealing of Documents

To receive details of documents sealed by the Council (If applicable).