Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 5 December 2022 and 4 January 2023 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

To receive an update from the Witney Police Team (if appropriate).

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 6 December 2022 and 30 January 2023, and agree the RECOMMENDATIONS contained therein.

To receive the report of the Mayor & Mayor’s Secretary.

To receive the report of the Deputy Town Clerk.

To receive the report of the Deputy Town Clerk.

To receive the report of the Deputy Town Clerk.

To receive the report of the Deputy Town Clerk.

Section 151 of the Local Government Act 1972 requires that every Local Authority in England and Wales should “make arrangements for the proper administration of their financial affairs and shall secure that one of their Officers has responsibility for the administration of those affairs.” 

Mr Nigel Warner was appointed to the role of Responsible Financial Officer and started employment on 2 January 2023.  The Council is therefore requested to formally note that this appointment, subject to the usual terms and conditions or employment.

To receive the report of the Deputy Town Clerk.

To receive the report of the Town Clerk.

To receive an update on health and safety items (if applicable) and a spreadsheet showing the latest vandalism to Council property.

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

To receive correspondence received.

To receive correspondence pertaining to minute no. 624 of the Full Council meeting held on 5 December 2022, as previously circulated.

To receive a letter from the Secretary of State for DLUHC regarding His Majesty King Charles III's Coronation

To receive correspondence from the Department of Transport in relation to the removal of the Side Roads and Compulsory Purchase Orders.

To receve request for support from Rotary Club of Witney.

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

To receive details of documents sealed by the Council (If applicable).