Agenda and draft minutes

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Deputy Town Clerk 

Items
No. Item

SC36

Apologies for absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item SC36

Minutes:

Apologies for absence were received from Councillors L Duncan, J Aitman and O Collins.

 

SC37

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

Minutes:

There were no declarations of interest from members or officers.

 

SC38

Minutes pdf icon PDF 390 KB

a)            To adopt and sign as a correct record the minutes of the meeting held on 14 November 2022 .

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

Minutes:

The minutes of the meeting of the Stronger Communities committee held on 14 November 2022 were received.

 

The Deputy Town Clerk advised that the ‘chat bench’ was nearly ready and would be installed soon.

 

Resolved:

 

That, the minutes of the Stronger Communities committee held on 14 November 2022 be approved  ...  view the full minutes text for item SC38

SC39

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

Minutes:

There was no public participation.

 

SC40

Finance Report pdf icon PDF 565 KB

To receive and consider the report of the Responsible Financial Officer (RFO).

Additional documents:

Minutes:

The Committee received the report of the Responsible Financial Officer.

 

A Member asked what the plans were for spending the £10,000 budgeted, but yet unspent of 408/4111 – Water Safety/Education. The Town Clerk confirmed that there were plans to enhance the signage around the lake and any remaining funds  ...  view the full minutes text for item SC40

SC41

Communications Report pdf icon PDF 368 KB

To receive the report of the Communications & Community Engagement Officer.

Additional documents:

Minutes:

The Committee received the report of the Communications & Community Engagement Officer.

 

Members discussed the options for the delivery of the annual Newsletter to residents and preferred Contractor Two as this would be a separate A4 newsletter and not included inside another publication. Members had concerns that Contractor Two wouldn’t deliver  ...  view the full minutes text for item SC41

SC42

Community Engagement Report pdf icon PDF 362 KB

To receive the report of the Communications & Community Engagement Officer.

Additional documents:

Minutes:

The Committee received the report of the Communications & Community Engagement Officer.

 

The Committee welcomed updates on the annual resident’s survey which was due in March, a revamped mailing list, and advertisements on new Councillor recruitment ahead of elections in May.

 

The Deputy Town Clerk gave a verbal update advising members  ...  view the full minutes text for item SC42

SC43

Coronation of King Charles III pdf icon PDF 382 KB

To receive the report of the Communications & Community Engagement Officer.

Minutes:

The Committee received the report of the Communications & Community Engagement Officer, this was an updated report following the announcements from Buckingham Palace the day before the meeting regarding the type of events King Charles III wished to hold over the coronation weekend.

 

The Deputy Town Clerk provided a verbal update  ...  view the full minutes text for item SC43

SC44

Third Party Events Report pdf icon PDF 375 KB

To receive the report of the Venue & Events Officer.

 

Minutes:

The Committee received the report of the Venue & Events Officer.

 

Members were pleased to see that the children’s play day event would be hosted at Oxlease after several successful years in the South of the town, this was a welcome alternative that would allow families from the North and East  ...  view the full minutes text for item SC44