Agenda and draft minutes

The Chair advised that the meeting was inquorate, as insufficient Members were physically present to satisfy the quorum requirements for a full meeting of the Committee under the Council’s Standing Orders. Whilst two Members attended remotely, bringing the total attendance to the number required, remote attendance could not be counted towards the quorum when making formal resolutions in accordance with relevant legislation.

In view of the statutory consultation deadlines applicable to the planning applications, those present agreed to proceed in an advisory capacity only, consistent with the arrangements adopted for other virtual meetings of the Committee. Any comments or recommendations arising from the discussions would be referred to the next quorate in-person meeting of the Committee for ratification. The advisory minutes and consultation responses submitted on behalf of the Council would also be reported to Full Council for information.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item P490

An apology for absence was received from Councillor G Meadows.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

Councillors J Aitman, O Collins, D Enright and R Smith declared a personal, non-prejudicial interest in Planning Application 26/02206/HHD due to knowing the applicant.

Councillor D Enright, further declared that he undertook work with The Community Communication Partnership (CCP). In this role Councillor Enright noted that he did not undertake  ...  view the full minutes text for item P491

a) To adopt and sign as correct the minutes of the Committees held on 23 June, 14 July, 4 & 25 August and 15 September.

b) Matters arising from the minutes of 23 June, 14 July, 4 & 25 August and 15 September.

The minutes of the Committee meetings held on 23 June, 14 July, 4 & 25 August and 15 September were not considered due to the meeting being inquorate.

Recommended:

That, the minutes of the Committee meetings held on 23 June, 14 July, 4 & 25 August and 15 September be presented to  ...  view the full minutes text for item P492

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25. Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council.

The Committee received and considered a schedule of planning applications from West Oxfordshire District Council.

Recommended:

That, the comments, as per the attached schedule be forwarded to West Oxfordshire District Council.

To receive and consider a schedule of planning decisions from West Oxfordshire District Council.

The Committee received and considered a schedule of planning decisions received from West Oxfordshire District Council (WODC).

The Committee Clerk summarised the reasoning for the decisions that were contrary to the Committee’s submission.

Recommended:

That, the list circulated advising of WODC planning decisions be noted.

To receive notification of Planning Appeal 6016235 relating to 5A West End, Witney (WODC Ref: 26/00374/FUL)

The Committee received notification of Planning Appeal 26/00028/APPEAL in respect of 5a West End, Witney

Resolved:

That, the Planning Appeal be noted.

To receive and consider a consultation from Oxfordshire County Council on the above scheme and formulate a response, if appropriate.

The Committee considered proposals to formalise a one-way traffic arrangement at Spring Meadow, Witney.

Members agreed that the proposal reflected the established use of the estate and would improve road safety. The Committee expressed support for the formalisation and welcomed the consultation exercise.

The following submission was agreed.

Witney Town  ...  view the full minutes text for item P497

To consider the response to the statutory consultation on the Draft West Oxfordshire Local Plan 2043, as deferred from the previous meeting.

Further information about the consultation, supporting documents and how to make a representation is available at www.westoxon.gov.uk/localplan2043

The Committee discussed the Town Council's response to the draft Local Plan 2043, noting this was the last opportunity to provide comments.

Members highlighted a number of key issues that should be reflected in the Council's response, including:

• Increased provision of youth facilities and services.
• Allotments and additional allotment provision  ...  view the full minutes text for item P498

To receive representation from the Witney Infrastructure Neighbourhood Group concerning the omission of a West End Link Road within Oxfordshire County Council’s response to the North Witney development application.

The Committee received an update from both the Chair and Leader of the Council regarding concerns raised by the Witney Infrastructure Neighbourhood Group (WING) in relation to the North Witney development proposals; this being Oxfordshire County Council’s stance  on the omission of the West End Link Road and the adequacy  ...  view the full minutes text for item P499

To receive and consider the report and draft statement from the Deputy Town Clerk.

The Committee considered the draft Infrastructure Funding Statement and welcomed the work undertaken by officers in preparing the document.

Members agreed that it provided a comprehensive basis for future Section 106 and infrastructure funding requests and discussed a number of potential refinements. These included strengthening references to youth provision and  ...  view the full minutes text for item P500