Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item P664

An apology for absence was received from Councillor J Aitman.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or officers.

a) To adopt and sign as correct the minutes of the Committees held on 16 September, 7 October and 28 October.

b) Matters arising from the minutes of 16 September, 7 October and 28 October.

The minutes of the Planning & Development Committee meetings held on 16 September, 7 October, and 28 October 2025 were received.

Resolved:

That, the minutes of the Planning & Development Committee meetings held on 16 September, 7 October, and 28 October 2025 be approved as correct records of the meetings and be  ...  view the full minutes text for item P666

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25. Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider a schedule of Planning Applications from West Oxfordshire District Council.

The Committee received and considered a schedule of planning applications from West Oxfordshire District Council.

Resolved:

That, the comments, as per the attached schedule be forwarded to West Oxfordshire District Council.

To receive and consider a schedule of planning decisions from West Oxfordshire District Council.

The Committee received and considered a schedule of planning decisions received from West Oxfordshire District Council (WODC).

The Committee Clerk summarised the reasoning for the decisions that were contrary to the Committee’s submission.

Resolved:

That, the list circulated advising of WODC planning decisions be noted.

To receive and consider the report of the Deputy Town Clerk.

The Committee received and considered the report of the Deputy Town Clerk concerning the creation of a developer contribution list for the Council.

Members initially discussed the most appropriate forum for agreeing a list of priority projects which would become a working document. It was suggested that all members of  ...  view the full minutes text for item P670

To receive correspondence from NALC (National Association of Local Councils) following their submission to a consultation on the development of the licencing system. This is pertinent to the Committee owing to their licencing consultee function.

NALC urges the government to embed health and wellbeing in a modernised licensing system

The Committee received and noted the correspondence from the National Association of Local Councils (NALC) concerning their submission to the consultation on the development of the licensing system, recognising its relevance to the Committee’s licensing consultee role.

Members welcomed the response comments made in relation to consideration of an additional  ...  view the full minutes text for item P671

To receive correspondence from West Oxfordshire District Council (WODC) on their adoption of a Community Infrastructure Levy (CIL) Charging Schedule to commence which will commence 31 January 2026.

The Committee received correspondence from West Oxfordshire District Council regarding the adoption of their Community Infrastructure Levy (CIL) Charging Schedule, which is due to commence on 31 January 2026.

Resolved:

That, the correspondence be noted.

To receive correspondence from West Oxfordshire District Council (WODC) with notification of their special options consultation.

Further details and submission can be made at: www.westoxon.gov.uk/localplan2043  

The Committee received correspondence from West Oxfordshire District Council (WODC) notifying of their Spatial Options consultation for the Local Plan 2043.

Members agreed it was important for the Council to respond consistently in what it had already been asking of WODC.

Extending the Planning Period

Witney Town Council has no  ...  view the full minutes text for item P673

To receive the minutes of the Witney Traffic Advisory Committee meeting held 23 September 2025.

The Committee received the minutes of the Witney Traffic Advisory Committee held on 23 September 2025. A Member present at that meeting confirmed that the minutes were a true representation.

Members were also advised that the Chair of the Stronger Communities Committee had that week written to Oxfordshire County Council  ...  view the full minutes text for item P674