Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR409

An apology for absence was received from Councillor J Doughty. Councillor T Ashby attended as substitute.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 1 June 2026;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The Committee received the minutes of the meeting held on 1 June 2026.

Resolved:

That the minutes of the Parks & Recreation Committee meeting held on 1 June 2026 be approved as a correct record of the meeting and be signed by the Chair

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25. Matters raised shall relate to the following items on the agenda.

There was no public participation.

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee.

The Committee received the report and verbal update of the Responsible Financial Officer concerning the financial position of items under the remit of the Committee for the period 1 April 2026 to 31 July 2026.

Members were advised that the accounts represented the first four months of the financial year  ...  view the full minutes text for item PR413

To receive and consider the report of the Head of Estates & Operations.

The Committee received the report of the Operations Manager who was introduced to Members ahead of the item. His report concerned sports pitches and associated facilities.

Members heard that the cricket season had concluded and the football season had commenced successfully, with 18 matches having been played across the Council’s  ...  view the full minutes text for item PR414

To receive and consider the report of the Project Officer.

The Committee received the report of the Project Officer concerning the West Witney Projects.

Members were advised that progress had been made regarding the installation of the new electricity supply serving both the clubhouse and depot. Additionally, they heard that following discussions with relevant stakeholders, a trenching solution had now  ...  view the full minutes text for item PR415

Cllr J Treloar left the meeting at 6:38pm

To receive a verbal update from Officers.

The Committee received a verbal update from the Project Officer regarding the Ralegh Crescent MUGA/MUSA project.

Members were advised that procurement issues affecting progress by West Oxfordshire District Council had now been resolved and that additional resources had been allocated by WODC to progress the tender process. Regular meetings had  ...  view the full minutes text for item PR416

Cllr J Treloar rejoined the meeting at 6:43pm

To consider and if appropriate, to pass the following resolution: That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR417

Resolved:

That, in accordance with Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the business to be transacted.

To receive and consider the confidential update of the Project Officer on these projects.

The Committee received the confidential update of the Project Officer regarding the ongoing delays to the West Witney Project. Members were advised of the actions being taken in relation to contractor performance and project delivery.

The Committee noted that a full update, including any financial, contractual and governance implications, would  ...  view the full minutes text for item PR418