Agenda and draft minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR135

Apologies for absence were received from Councillor J Treloar, O Collins & T Ashby, Councillors G Doughty, G Meadows & J Doughty attended respectively as substitutes.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 13 January 2025  ;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee meeting held on 13 January 2025 were received.

P23 – Members heard that the Chair of the Traffic Advisory Committee, Cllr A Coles had made representations to Oxfordshire County Council with respect to the Traffic Regulation Order for The Leys. Officers would report  ...  view the full minutes text for item PR137

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

There was no public participation.

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee in 2024/25 and the upcoming 2025/26 period.

The Committee received and considered the report of the Responsible Financial Officer (RFO) detailing income and expenditure for budgets which were the responsibility of the committee.

A Member expressed their appreciation for the report and how they were pleased to see all finances on track.

Resolved:

1.      That, the report  ...  view the full minutes text for item PR139

To receive and consider the report of the Project.

The Committee received and considered the report of the Project Officer providing an update on the Council’s Major Projects. The Head of Estates & Operations (HE&O) also provided a verbal update and response to Members’ questions.

The Leys Community Hub

The Committee were pleased to hear of the completion of  ...  view the full minutes text for item PR140

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR141

Resolved:

That in accordance with section (1(2) of the Public Bodies (admission to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR141

To receive and consider the confidential reports of the Head of Estates and Operations and Town Clerk/CEO.

The Committee received and considered the report of the Head of Estates & Operations regarding the progress of the lease arrangements for Witney Swifts Cricket Club.

Members heard that the Council and Witney Swifts had some differences regarding conditions to be included in the lease and that Officers were concerned about  ...  view the full minutes text for item PR142