Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors  ...  view the full agenda text for item PR111

An apology for absence was received from Cllr L Ashbourne who was substituted by Cllr O Collins.

Councillor D Enright had advised he would arrive late for the meeting.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from members or officers.

a) To adopt and sign as a correct record the minutes of the Parks & Recreation Committee held on 9 January 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Parks & Recreation Committee meeting held on 9 January 2023 were received.

PR20 Smoke Free Parks. The Deputy Town Clerk advised officers would be launching an online competition for children to design smoke free signs for the parks. The winner would be chosen by the Mayor & Chair  ...  view the full minutes text for item PR113

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda. 5

There was no public participation.

18:03 - Councillor D Enright arrived.

To receive the report of the Responsible Financial Officer.

The Committee received the report of the Responsible Financial Officer (RFO).

The Town Clerk advised that the last paragraph of Page 2 of the report should have read “for a number of these underspends” rather than “overspends”.

The Town Clerk also provided the members with an  ...  view the full minutes text for item PR115

To receive the report of the Project Officer.

The Committee received and considered the report of the Project Officer.

Members discussed the additional informal survey responses received from residents of the surrounding area at The Leys on an Oxfordshire County Council (OCC) designed traffic calming scheme, as requested by the town council in 2018.

Further information was required  ...  view the full minutes text for item PR116

To receive the report of the Operations Manager.

The Committee received the report of the Operations Manager.

Members were in support of the recommendations to purchase boundary rope and a winder and to allow Witney Swifts CC to install boundary wedges at West Witney Sports Ground. The Committee however asked that the Cricket team carries out a safety  ...  view the full minutes text for item PR117

To receive the report of the Operations Manager.

The Committee received the report of the Operations Manager.

Members were in favour of the Town Council taking over the commissioning, decommissioning, and servicing of West Witney bowls green irrigation system.

Resolved:

1.      That, the report be noted and,

2.      That Witney Town Council take over the responsibility of the  ...  view the full minutes text for item PR118

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item PR119

Resolved:

That in accordance with section (1(2) of the Public Bodies (admission to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item PR119

To receive the confidential report of the Deputy Town Clerk.

The Committee received the confidential report and verbal update of the Deputy Town Clerk regarding an application for modification to the Definitive Map and Statements under the Wildlife & Countryside Act 1981 (DMO).

Members were advised that Oxfordshire County Council (OCC) was investigating the application and had opened a consultation.

Members  ...  view the full minutes text for item PR120

To receive a confidential, verbal update from the Town Clerk/C.E.O, if appropriate.

The Committee received the confidential verbal report of the Town Clerk/C.E.O to update them on a number of projects.

Members heard an update on the Leys Masterplan, Burwell changing room refurbishment and the West Witney Sports Club project. They also heard that negotiations where in progress with respect to the  ...  view the full minutes text for item PR121