Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.ukprior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item H377

An apology for absence was received from Councillor D Newcombe.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest from Members or Officers.

a) To receive and consider the minutes of the Halls, Cemeteries and Allotments Minutes held on 5 June 2023;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The minutes of the Halls, Cemeteries & Allotments Committee meeting held on 10 July 2023 were received.

H275 -  The Operations Manager was due to speak with the Diocese of Oxford regarding the possibility of installing cycle racks in St Mary’s Churchyard.

H282 – It was confirmed there was a war  ...  view the full minutes text for item H379

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item.

The committee received representations from a resident of Burwell Meadow concerning Agenda Item 6 who spoke passionately about the poor state of Burwell Hall and the surrounding area.

The Committee reconvened.

To receive the report of the Responsible Financial Officer (RFO).

The Committee received and considered the financial report of the Responsible Financial Officer (RFO).

Members thanked the RFO for such an explanatory report and had no further questions.

Resolved:

That, the report be noted.

To receive and consider the report of the Venue & Events Officer.

The Committee received and considered the report of the Venue & Events Officer.

Members welcomed the proposed Cool Spaces initiative which would provide residents a space to stop in the heat and have access to water at the Corn Exchange. The Committee was also in favour of purchasing a floor fan  ...  view the full minutes text for item H382

To receive and consider the report of the Operations Manager.

The Committee received and considered the report of the Operations Manager regarding a request for a new gate at Lakeside allotments.

A Member had visited the site prior to the meeting and was confused to find no issues were present with the operation of the gate. Members were concerned the  ...  view the full minutes text for item H383