Agenda and minutes

An apology for her absence was received from Cllr Gwatkin.

There were no declarations of interest in matters to be discussed at the meeting.

a) To adopt and sign as a correct record the minutes of the Sport and Play Committee meeting held on 2 November 2020;

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

The Committee received and considered the minutes of the meeting held on 2 November 2020.  There were no matters arising.

RESOLVED:                          that the minutes of the meeting held on 2 November 2020 be agreed as a correct record and signed by the Chair.

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda.

There were no members of the public present for this item.

To discuss the Committee’s aims and objectives for inclusion in the Council’s Corporate Strategic Plan and agree its priorities for 2021/22, 2022/23 and beyond.

This Committee’s immediate/top priorities have been identified by the Task & Finish Group as being:-

a)      Park Road Play Area – completing the legal work and aspiration  ...  view the full agenda text for item SP10

The Committee received a verbal report from the Leader of the Council.  This item was a standing item on all committees.  The Open Spaces Strategy report would hopefully be completed in April 2021.

The Town Clerk reminded members that there were some items held in abeyance, including the transfer of  ...  view the full minutes text for item SP10

The Committee received and considered the report of the Operations and Estates Officer. Updating members on play areas, football, the bowls green and cricket square irrigation, third party events and the Henry Box field pitches. 

RESOLVED:          that the report be noted.

To receive a verbal update from the Cllr Daniel Butterfield.

The Committee received and considered a verbal update on progress from the Chair.  He had met with a company and had given them an idea of the budget and anticipated income from a fundraising campaign.  He was expecting to get a quote back in a few weeks time.  He had  ...  view the full minutes text for item SP12

The Committee received and considered the report of the Operations and Estates Officer.  A request had been received from Witney Town Bowls Club for the Town Council to set a maintenance budget to keep the old bowls club in good structural repair.  It was no longer used and it seemed  ...  view the full minutes text for item SP13

The Committee received and considered the report of the Operations and Estates Officer.  He advised that he was waiting on exact costs but he would like to see the Council take over the irrigation system before the start of the bowls season.  Members discussed the report and agreed that this  ...  view the full minutes text for item SP14

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item SP15

RESOLVED:        that in accordance with section 1(2) of the Public Bodies (Admissions to

Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item SP15

To receive and consider a confidential verbal update from the meeting held with the Sports & Social Club on 23 December 2020 regarding the findings of the Fire Risk Assessment and the impact on the safe operation of the clubhouse.

It should be noted that under tier 4 the clubhouse and  ...  view the full agenda text for item SP16

The Leader gave a verbal update on the meeting held with West Witney Sports and Social Club.  Another meeting was scheduled for 15 February.

There followed a lengthy discussion about the initial meeting and on possible ways to move forward.  It was clear to the Committee that some new temporary  ...  view the full minutes text for item SP16