Agenda and minutes

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic Services Officer 

Items
No. Item

SP146

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item SP146

Minutes:

There were no apologies for absence.

 

 

SP147

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

 

 

Minutes:

There were no declarations of interest in matters to be discussed at the meeting.

 

 

SP148

Election of Vice Chair

To elect a Vice Chair of the Committee for the municipal year.

Minutes:

RESOLVED:         that Cllr Butterfield be elected as Vice Chair of the Committee for the ensuing municipal year.

 

 

SP149

Minutes pdf icon PDF 371 KB

a)       To adopt and sign as a correct record the minutes of the Halls and Green Spaces Committee held on 9 March 2020;

 

b)      Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item).

 

Minutes:

RESOLVED:         that the Minutes of the Halls & Green Spaces Committee meeting held on 9 March 2020 be agreed as a correct record and signed by the Chair.

 

There were no matters arising from the minutes.

 

 

SP150

Public Participation

the meeting will adjourn for this item

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

 

Minutes:

The Committee adjourned to receive public participation from Punam Owens and Fraser Howard who spoke about Parkrun and its’ desire for a “winterproof” hoggin path at West Witney Sports Ground.

 

Following the Public Participation, the Committee reconvened.

 

 

SP151

Request for Hogging Path from Witney parkrun pdf icon PDF 370 KB

To receive and consider the report of the Operations & Estates Officer following a request from Witney parkrun to install a hogging path at West Witney.

Additional documents:

Minutes:

With the express permission of the Chair, this item was moved up the agenda so that the members of the public could hear the debate.

 

The Committee received and considered the report of the Operations and Estates Officer.

A member said that if there was to be groundwork done he  ...  view the full minutes text for item SP151

SP152

Committee Terms of Reference, Vision and Objectives for the Municipal Year pdf icon PDF 86 KB

To consider the revised Terms of Reference for the Committee as attached, and to also consider the Committee’s vision and objectives for the remainder of the municipal year, taking into consideration projects already underway, and the day to day management of the Council facilities under its remit – balancing financial  ...  view the full agenda text for item SP152

Minutes:

The Committee received and considered the draft Terms of reference for the Committee. The Chair asked if the word “supervised” in relation to football pitches could be replaced by something else.  The Town Clerk would change this.   A member commented that she thought third party events should be included.  Members  ...  view the full minutes text for item SP152

SP153

Operational Report - Progress on Improvements and Repairs since the Last Meeting pdf icon PDF 370 KB

To receive and consider the report of the Operations and Estates Officer

Minutes:

The Committee received and considered the report of the Operations and Estates Officer.

A member asked a question about football clubs returning and the Chair replied that it was a question of checking if they were insured to play – this was dealt with by the F.A.  The Operations and  ...  view the full minutes text for item SP153

SP154

Witney Sports Facilities - Options Paper pdf icon PDF 5 MB

To receive and consider the report of Consult QRD Ltd

Minutes:

The Committee received and considered the Witney Sports Facilities Options Paper as previously circulated.

 

There was a discussion about some of the data in the report particularly the Town’s predicted expansion and the fact that using data for the whole of West Oxfordshire had skewed some of the assumptions.  Some  ...  view the full minutes text for item SP154