Agenda

To receive nominations for the position of Chair/Mayor for the civic year 2026/27 and to elect the Chair/Mayor.

To receive nominations for the position of Deputy Chair/Mayor for the civic year 2026/27 and to elect the Deputy Chair/Mayor.

To receive nominations for the position of Leader of Witney Town Council for the council year and to elect the Leader.

To receive nominations for the position of Deputy Leader of Witney Town Council for the Council year and to elect the Deputy Leader.

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 13 April 2026 in accordance with Standing Order 26 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

To formally adopt the timetable of Council Committee meetings for the 2026/27 municipal year.

To consider whether to create any new Council Committees in accordance with Standing Order 9.

To consider whether any Committee terms of reference should be reviewed for the municipal year 2026/27.

To receive and consider the report of the Deputy Town Clerk, and appoint Members to the Standing Committees, Sub-Committees, Working Parties, Task & Finish Groups and elect Chairs for the municipal year 2026/27.

To receive and consider the report of the Deputy Town Clerk and appoint Members to Advisory Committees & External Bodies/Organisations and elect Chairs for the municipal year 2026/27.

The Scheme of Delegation was adopted by Council in June 2025. The next formal review is set for June 2027. Dependent on the resolution of Agenda Item 10 an immediate review may be required.

To review any Council policies, if appropriate in accordance with Standing Order 9.

Full reviews of both the Standing Orders and Financial Regulations will take place and will be presented to the meeting of the Council on 22 June 2026.

The Code of Conduct is the adopted Oxfordshire Code of Conduct. No changes are proposed, the Council may wish to consider a reaffirmation of the Code.

To receive the annual attendance list for Town Councillors during the municipal year 2025/26.

It should be noted Members are expected to attend all meetings to which they are summonsed, however they are volunteers and may not be able to attend for a variety of reasons such as ill health or caring commitments.