Agenda

To receive nominations for the position of Chair/Mayor for the civic year 2024/2025 and to elect the Chair/Mayor.

To receive nominations for the position of Deputy Chair/Mayor for the civic year 2024/2025 and to elect the Deputy Chair/Mayor.

To receive nominations for the position of Leader of Witney Town Council for the Council term and to elect the Leader.

To receive nominations for the position of Deputy Leader of Witney Town Council for the Council term and to elect the Deputy Leader.

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 15 April 2024 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42. Matters raised shall relate to the following items on the agenda.

To formally adopt the timetable of Council Committee meetings for the 2024/2025 municipal year.

To consider whether to create any new Council Committees.

To consider whether any Committee terms of reference should be reviewed for the municipal year 2024/25.

To receive and consider the report of the Deputy Town Clerk, and appoint Members to the Standing Committees, Sub-Committees, Working Parties, Task & Finish Groups and Elect the Chairs for the municipal year 2024/25.

To receive and consider the report of the Deputy Town Clerk and appoint Members Advisory Committees & External Bodies/Outside Organisations and Elect the Chairs for the municipal year 2024/25.

To review any Council policies if appropriate, noting that Standing Orders and Financial Regulations were updated in 2023.

To receive the minutes of the Annual Town Meeting held on 20 March 2024.

To receive the report of the Head of Estates & Operations.

To receive the report of the Deputy Town Clerk.

To receive the annual Councillor attendance register for the 2023/2024 municipal year.