Agenda

In accordance with the Local Government Act 1972 the first business of the Annual Meeting is the election of the Mayor, and this marks the start of the new Council year.

To receive nominations for the position of Mayor for the civic year 2023-24 and to elect the Chair/Mayor of the Town Council.

[Cllr O Collins was elected as Mayor-Elect at the Council Meeting held on 17 April 2023, minute no. refers]

To receive nominations for the position of Deputy Chair/Mayor for the civic year 2023-24 and to elect the Deputy Chair/Mayor.

To receive nominations for the position of Leader of Witney Town Council for the Council term and to elect the Leader.

To receive nominations for the position of Deputy Leader of Witney Town Council for the Council term and to elect the Deputy Leader.

To note and confirm the Rev’d Toby Wright as Mayor’s Chaplain for the Council term.

To consider apologies and reasons for absence.

Councillors who are unable to attend the meeting should notify the Committee Clerk (derek.mackenzie@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 17 April 2023 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

To formally adopt the timetable of Council Committee meetings for the 2023/24 municipal year.

To consider whether to create any new Council Committees.

To consider whether any Committee terms of reference should be reviewed. If not, terms of reference will be included on the agenda of the first meeting of the Committee.

To receive and consider the report of the Deputy Town Clerk, and appoint Members to the Standing Committees, Sub-Committees, Working Parties, Task & Finish Groups and Elect the Chairs for the municipal year 2023/24.

To receive and consider the report of the Deputy Town Clerk and appoint Members Advisory Committees & External Bodies/Outside Organisations and Elect the Chairs for the municipal year 2023/24.

To note Standing Orders and Financial Regulations of the Council were reviewed earlier this year and review any further policies if appropriate.

a)      Standing Orders (reviewed and adopted February 2023)

b)     Financial Regulations (reviewed and adopted March 2023)

No current delegations are to be carried over other than those set in Standing Orders and Financial Regulations. A review of the Scheme of Delegation to Committees will take place during the municipal year.

To reaffirm that the Town Council meets the eligibility criteria for the General Power of Competence, as set out in section 8 of the Localism Act 2011 and to formally adopt the Power.

To formally adopt the member’s Code of Conduct for the new Council term.

To receive the joint report of the Town Clerk/C.E.O and Responsible Financial Officer.

To receive the annual Councillor attendance register for the 2022/2023 municipal year.

To receive and consider the report of the Deputy Town Clerk.