Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Annual Council Meeting held on 6May and the Council Meetings held on 13 April and 22 June 2026 in accordance with Standing Order 26 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

To receive an update from the Witney Police Team (if appropriate).

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 13 April and 22 June 2026, and agree the RECOMMENDATIONS contained therein.

To note the outstanding actions due to the next meeting of the Climate & Biodiversity Committee not being held until 8 September 2026.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To consider any urgent matters requiring the Council’s attention before the next scheduled meeting cycle.

To receive and consider the report of the Operations Manager.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk with accompanying revised Standing Orders for approval.

To receive and consider the revised Financial Regulations for approval.

To receive the report of the Mayor & Mayor’s Secretary.

To receive and consider the report of the Compliance & Environment Officer.

To receive an update showing the latest vandalism to Council property and reported Anti-Social Behaviour.

To receive and consider the report of the Deputy Town Clerk.

To receive a verbal update from Officers, if appropriate.

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

To receive any correspondence received (if applicable).

To receive the updates from the Thames Valley Police & Crime Commissioner.

April 2026

May 2026

June 2026

To receive official notice of the Town Council’s silver accreditation in the National Association of Local Council’s ‘Local Council Award Scheme’.

To receive a response from the Ministry, Housing & Community Government in response to a letter from the Council regarding Local Council Tax & Funding Framework.

To receive and consider any response to the general review of speed limits on Oxfordshire's rural A and B class road network.

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 22.

The following documents have been signed since the last meeting. Due to the urgency the documents were signed by the Deputy Mayor in the absence of the Mayor.