Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Council Meeting held on 6 October 2025 and the Extra Ordinary Council Meeting held on 10 November 2025 in accordance with Standing Order 26 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

To receive an update from the Witney Police Team (if appropriate).

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 7 October and 7 December 2025, and agree the RECOMMENDATIONS contained therein.

To receive the report of the Mayor & Mayor’s Secretary.

To receive the report of the Compliance & Environment Officer on health and safety items.

To receive an update showing the latest vandalism to Council property and reported Anti-Social Behaviour.

To receive and consider the report of the Deputy Town Clerk.

To receive and consider a verbal update from the Town Clerk/CEO if appropriate.

To receive and consider correspondence from Oxfordshire Country Council regarding a Traffic Regulation Order to run in conjunction with the Public Spaces Protection Order for a section of the A40 and formulate a response if appropriate.

To receive correspondence from Oxfordshire Country Council regarding a proposed residential permit parking scheme for West End, Witney and formulate a response if appropriate.

To receive notice of this consultation and consider a Town Council response if appropriate. Details here Consultation on proposals to improve Oxfordshire’s Fire and Rescue Service | Let's Talk Oxfordshire

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

To receive any correspondence received (if applicable).

To receive correspondence from Oxfordshire County Council concerning a new Highways initiative.

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 22.

To receive details of documents sealed by the Council (If applicable).