Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

To approve and adopt the minutes of the Annual Council Meeting held on 8 May 2024 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

To receive an update from the Witney Police Team (if appropriate).

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

To receive and consider the report of the Deputy Town Clerk.

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 15 April 2024 and 10 June 2024, and agree the RECOMMENDATIONS contained therein.

To receive the report of the Mayor & Mayor’s Secretary.

To receive and consider the report of the RFO to agree the Annual Governance statement along with the Final Internal Audit Report.

In line with The Accounts & Audit (England) Regulations 2015 - To receive and consider the Annual Governance & Accountability Return for 2023/24 – and formally agree and adopt.

Should Members have any queries about the accounts, advance notice would be appreciated, in writing, on this occasion by 12:00hrs on Monday 17 June, to allow for a response to be prepared for the meeting.

To consider a proposed motion and resolutions concerning Thames Water in accordance with Standing Order 13:

a)      Witney Town Council has no confidence in Thames Water’s competence as a sewerage undertaker.

b)     Witney Town Council proposes that a letter should be sent by the Leader of the Council to the Secretary of State for Environment, Food and Rural Affairs, urging His Majesty's Government to place full regulatory and administrative limits on Thames Water, suspending bonuses, bringing criminal charges to individuals responsible where found and to evaluate the pros and cons of the renationalisation of Thames Water.

The attached document lists the full motion/background information.

Proposed by Cllr G Meadows

Seconded by Cllr R Crouch

Subject to the outcome of the WODC Executive Meeting of 12^th June 2024 – agree in principle to the financial contributions towards the Witney  Town Centre CCTV Scheme:  £11,267 (25/26); £11,591 (26/27); £11,922 (27/28).

The report for the above WODC meeting can be seen here which provides background information WODC Executive - CCTV Upgrade & Monitoring

To receive the report of the Deputy Town Clerk.

To receive a verbal update from Officers on Health and Safety items, if appropriate.

To receive an update showing the latest vandalism to Council property.

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

To receive any correspondence received (if applicable).

To receive correspondence concerning consultation with supporting parishes.

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

To receive details of documents sealed by the Council (If applicable).