Agenda

Venue: Gallery Room, The Corn Exchange, Witney. View directions

Contact: Town Clerk 

Items
No. Item

Ahead of the meeting, the Mayor will hold a minute’s silence for former Mayor and Councillor for Witney, Michael Chadwick.

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

 

Standing Order 30(d)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

2.

Request for Dispensation

To consider a meeting dispensation request from Cllr L Cherry for a further six months from 18th March when the current one ends. Therefore, the dispensation will run until 18th September 2024.

3.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

4.

Minutes pdf icon PDF 554 KB

To approve and adopt the minutes of the Council Meetings held on 4 December, 11 December and 8 January in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

Additional documents:

5.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

6.

Witney Community Policing Issues

To receive an update from the Witney Police Team.

7.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

8.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

9.

Minutes of Committees and Sub Committees

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 28 November 2023 and 5 February 2024, and agree the RECOMMENDATIONS contained therein.

9a

Climate Biodiversity & Planning Committee - 28 November, 19 December, 9 January & 20 January pdf icon PDF 547 KB

Additional documents:

9b

Parks & Recreation Committee - 15 January pdf icon PDF 519 KB

9c

Halls, Cemeteries & Allotments Committee - 22 January pdf icon PDF 491 KB

9d

Stronger Communities Committee - 29 January pdf icon PDF 395 KB

9e

Policy, Governance & Finance Committee - 5 February pdf icon PDF 540 KB

10.

Witney Town Council Code of Conduct

To note and consider the following items relating to the Town Council’s adopted Code of Conduct.

10a

Register of Interests

Members are reminded they must register any changes or additions to their disclosable pecuniary interests to the Monitoring Officer at West Oxfordshire District Council (and Town Clerk) further to the provisions of the Localism Act 2011 and The Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012, within 28 days of becoming aware of a new interest. As a reminder, the Code can be found here https://democracy.witney-tc.gov.uk/documents/s10896/Councillor%20Code%20of%20Conduct%202023.pdf

10b

Members Use of Social Media

To receive and consider the following recommendation provided by the District Council Monitoring Officer:

 

Recommendation:

 

That, the Town Council considers the need to promote a better understanding of the use of social media to its Members.

11.

External Organisations & Outside Bodies pdf icon PDF 360 KB

To receive and consider the report of the Deputy Town Clerk concerning nominations to outside organisations and external bodies.

Additional documents:

12.

Civic Announcements pdf icon PDF 139 KB

To receive the Mayor’s Report, provided by the Mayor’s Secretary.

13.

Calendar of Committee Meetings 2024-25 pdf icon PDF 349 KB

To receive and consider the report of the Deputy Town Clerk.

Additional documents:

14.

Health & Safety

To receive a verbal update on health and safety items, if applicable.

15.

Vandalism & Anti Social Behaviour Report pdf icon PDF 337 KB

To receive an update of the latest vandalism to Council property and reported Anti-Social Behaviour.

16.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

17.

Correspondence

To note any correspondence received:

17a

PCC Correspondence pdf icon PDF 1 MB

To note correspondence from the Police Crime Commissioner.

17b

Oxfordshire Healthy Children and Young People's Public Health Service pdf icon PDF 411 KB

Correspondence from Oxfordshire County Council regarding this service.

18.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

19.

Sealing of Documents

To receive details of documents sealed by the Council (If applicable).