Agenda

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Town Clerk 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Democratic & Legal Services Officer ( democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Minutes of the Annual Council Meeting pdf icon PDF 392 KB

To approve and adopt the minutes of the Annual Council Meeting held on 11 May 2022 in accordance with Standing Order No. 18 including questions on the minutes as to the progress on any item.

4.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

5.

Witney Community Policing Issues

To receive an update from the Witney Police Team (if appropriate).

6.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

7.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

8.

Minutes of Committees and Sub Committees

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 1 April 2022 and 6 June 2022, and agree the RECOMMENDATIONS contained therein.

8a

Climate, Biodiversity & Planning - 19 April, 10 & 31 May 2022 pdf icon PDF 382 KB

Additional documents:

8b

Parks & Recreation Committee - 16 May 2022 pdf icon PDF 488 KB

8c

Halls, Cemeteries & Allotments Committee - 23 May 2022 pdf icon PDF 506 KB

8d

Stronger Communities Committee - 30 May 2022 pdf icon PDF 515 KB

8e

Policy, Governance & Finance Committee - 6 June 2022 pdf icon PDF 523 KB

9.

Annual Town Meeting - 25 April 2022 pdf icon PDF 385 KB

To receive the minutes of the Annual Town Meeting held on 25 April 2022.

10.

Accounts & Audit (England) Regulations 2015 - Annual Governance and Accountability Return (AGAR) 2021/22 pdf icon PDF 247 KB

To receive and consider the report of the Town Clerk/RFO to agree the Annual Governance statement along with the Final Internal Audit Report.

 

In line with The Accounts & Audit (England) Regulations 2015 - To receive and consider the Annual Governance & Accountability Return for 2021/22 – and formally agree and adopt.

 

To note the Unaudited Financial Statements for the year ending 31 March 2022.

Additional documents:

11.

Appointment to Outside Bodies - Witney Town Charity pdf icon PDF 451 KB

To receive the report of the Deputy Town Clerk regarding appointments to the Witney Town Charity.

Additional documents:

12.

Civic Announcements pdf icon PDF 455 KB

To receive the report of the Mayor.

13.

Compliments & Complaints pdf icon PDF 333 KB

To consider the report of the Deputy Town Clerk.

Additional documents:

14.

Health & Safety and Vandalism Report

To receive an update from the Maintenance & Environmental Services Officer (If appropriate)

15.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

16.

Correspondence

To receive any correspondence received (if applicable).

16a

Standards in Public Life - Review of Local Government Ethical Standards (2019) pdf icon PDF 397 KB

To note correspondence from Robert Courts MP in response to the Council’s request that he supports the Early Day Motion on this issue. Minute number 182, 11th April 2022 refers.

17.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

18.

Sealing of Documents

To receive details of documents sealed by the Council (If applicable).

19.

Exclusion of Press & Public

To consider and if appropriate, to pass the following resolution:

 

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.

20.

National Protocol

To consider the report of the Deputy Town Clerk