Agenda

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Town Clerk 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Democratic & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

 

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Minutes pdf icon PDF 523 KB

To approve and adopt the minutes of the Council Meeting held on 11 October 2021 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

4.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

5.

Witney Community Policing Issues

To receive an update from the Witney Police Team (if appropriate).

6.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

7.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

8.

Witney Town Charity Trustees pdf icon PDF 345 KB

To consider the report of the Town Clerk.

Additional documents:

9.

Minutes of Committees and Sub Committees

To receive and Note the resolutions in the minutes of the meetings held between 12 October and 2 December 2021, and agree the recommendations contained therein.

9a

Climate, Biodiversity & Planning Committee - 12 October, 2 November (Attached) & 23 November 2021 (To Follow) pdf icon PDF 377 KB

Additional documents:

9b

Parks & Recreation Committee - 1 November 2021 pdf icon PDF 373 KB

9c

Halls, Cemeteries & Allotments Committee - 8 November 2021 pdf icon PDF 495 KB

9d

Stronger Communities Committee - 15 November 2021 pdf icon PDF 385 KB

9e

Policy, Governance & Finance Committee - 22 November 2021 pdf icon PDF 523 KB

9f

Corn Exchange Working Party - 2 December 2021 (To Follow)

10.

Appointments to Task & Finish Groups

To appoint members to serve on the In Bloom and Covid 19 Commemoration Task & Finish Groups.

11.

Civic Announcements pdf icon PDF 459 KB

To receive the report of the Mayor.

12.

Vandalism Report pdf icon PDF 352 KB

To consider the report of the Maintenance & Environmental Services Officer.

13.

Health and Safety

To receive a verbal update (If applicable)

14.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

15.

Correspondence pdf icon PDF 406 KB

To receive correspondence from the Town Clerk for information

Additional documents:

16.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

17.

Compliments & Complaints pdf icon PDF 333 KB

To consider the report of the Deputy Town Clerk.

Additional documents:

18.

Consultation – High Street & Market Square (Witney) - Proposed Prohibition of Motor Vehicles & Parking Restrictions pdf icon PDF 102 KB

To consider consultation documents from Oxfordshire County Council.

Additional documents:

19.

Emergency Plan pdf icon PDF 473 KB

To consider the report of the Maintenance & Environmental Services Officer.

20.

Project Update Report pdf icon PDF 364 KB

To consider the report of the Projects Officer.

21.

Council Contracts & Sealing of Documents

Corn Exchange – Contract for Specialist Theatre Systems– Sound & lighting with Henley Theatre Services Ltd. signed by The Mayor, Cllr J Aitman & the Town Clerk.

22.

Future Meetings of the Council

To consider delegating a decision on whether the Council’s cyclical Committee meetings should be held virtually from January 2022 to Officers, in conjunction with the Mayor and Leader/Deputy Leader of the Council.

 

This would mean committees revert to being advisory and would re-affirm delegations in place to the Town Clerk on any other urgent matters.

23.

Exclusion of Press and Public

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.

24.

Property & Legal Matters

To receive the confidential report of the Town Clerk/CEO.

Additional documents: