Agenda

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Town Clerk 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify the Democratic & Legal Services Officer (democracy@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary Councillors at a meeting of a Committee if ordinary Councillors of the Committee have confirmed to the Proper Officer before the meeting that they are unable to attend.

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Minutes pdf icon PDF 508 KB

To approve and adopt the minutes of the Council Meetings held on 2 August and 6 September 2021 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

Additional documents:

4.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

5.

Witney Community Policing Issues

To receive an update from the Witney Police Team (if appropriate).

6.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

7.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

8.

Minutes of Committees and Sub Committees

To receive and Note the resolutions in the minutes of the meetings held between 10 August and 27 September 2021, and agree the recommendations contained therein.

8a

Climate, Biodiversity & Planning Committee - 10 August, 31 August and 21 September 2021 pdf icon PDF 509 KB

Additional documents:

8b

Parks & Recreation Committee - 6 September 2021 pdf icon PDF 482 KB

8c

Hall, Cemeteries & Allotments Committee - 13 September 2021 pdf icon PDF 372 KB

8d

Stronger Communities Committee - 20 September 2021 pdf icon PDF 383 KB

8e

Policy, Governance & Finance Committee - 27 September 2021 pdf icon PDF 531 KB

9.

Conclusion of Audit for Year Ending 31 March 2021 pdf icon PDF 748 KB

To note that the Council’s External Auditor, Moore Stephens, have completed the review of Sections 1 and 2 of the Annual Governance and Accountability Return for year ended 31 March 2021, and in their opinion the information is in accordance with Proper Practices (External Audit Report and Certificate 2020/21 enclosed).

 

Additional documents:

10.

Climate Emergency Update pdf icon PDF 371 KB

To receive and consider the report of the Maintenance & Environmental Services Officer.

11.

Windrush Valley Traffic Action Group

To receive an update on the Burford Bridge 7.5t Experimental Traffic Regulation Order and request from Windrush Valley Traffic Action Group (WiVTAG) in re-affirming support for its campaign.

12.

Code of Conduct Complaint - Letter of Apology

To receive and consider the confidential report of the Town Clerk.

Additional documents:

13.

Civic Announcements pdf icon PDF 463 KB

To receive the report of the Mayor.

14.

Health and Safety

To receive a verbal update from the Deputy Town Clerk on any Health & Safety Matters.

15.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

16.

Correspondence pdf icon PDF 308 KB

To receive correspondence from the Town Clerk for information (if applicable).

17.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

18.

Sealing of Documents

To authorise the sealing of documents arising from Council resolutions and to note the sealing of:

 

No. 85   License to Assign [The Cemetery Lodge, Tower Hill to Kenmore Estates Ltd & Mid Counties C-operative Funeral Ltd.].

19.

Exclusion of Press & Public

To consider and if appropriate, to pass the following resolution:

 

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.

20.

Corn Exchange - Retractable Seating Contract

To receive a verbal update from the Corn Exchange Working Party on the recommendation of the Retractable Seating Contract.