Agenda

Venue: Main Hall, The Corn Exchange, Witney. View directions

Contact: Town Clerk 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify Simon Wright the Democratic & Legal Services Officer (democracy@witney-tc.gov.uk ) prior to the meeting, stating the reason for absence.

 

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Minutes pdf icon PDF 407 KB

To approve and adopt the minutes of the Council Meeting held on 28 June 2021 in accordance with Standing Order 18 including questions on the minutes as to the progress of any item.

4.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

5.

An Update from Witney Oxfordshire County Councillors and West Oxfordshire District Councillors

To receive a short verbal update from Oxfordshire County Councillors representing Witney Wards and West Oxfordshire District Councillors.

6.

Report Back from the Councillors on the Work with External Bodies where they serve as the Town Council's Nominated Representative

To receive a short verbal update from councillors who sit on external bodies where they serve as the Town Council’s nominated representative.

7.

Minutes of Committees and Sub Committees

To receive and NOTE the RESOLUTIONS in the minutes of the meetings held between 29 June  and 26 July 2021, and agree the RECOMMENDATIONS contained therein.

 

7a

Climate, Biodiversity & Planning - 29 June (attached) & 20 July 2021 (to follow) pdf icon PDF 490 KB

Additional documents:

7b

Parks & Recreation Committee - 5 July 2021 pdf icon PDF 382 KB

7c

Halls, Cemeteries & Allotments - 12 July 2021 pdf icon PDF 373 KB

7d

Stronger Communities Committee - 19 July 2021 pdf icon PDF 392 KB

7e

Policy, Governance & Finance Committee - 26 July 2021 pdf icon PDF 393 KB

8.

Future Meetings of the Council

To consider the future of Council meetings following the end to national restrictions, amid the continuing Covid-19 pandemic.

9.

Notice of Motion - Community Planning

To receive the following motion, proposed by Cllr R Smith and seconded by Cllr M Jones:

‘Witney Town Council believes planning works best when developers and the local community work together to shape local areas and deliver necessary new homes; and therefore, calls on the Government to protect the right of communities to object to and shape individual planning applications.’

10.

Communications Strategy pdf icon PDF 589 KB

To receive and consider the Town Council Communications Strategy as recommended for adoption by the SC committee on 19th July 2021.

11.

Civic Announcements pdf icon PDF 455 KB

To receive the report of the Mayor.

12.

Communication from the Leader

To receive such communications as the Leader of the Council may wish to bring before the Council and to consider the recommendation of the Leader on how such communications should be dealt with.

13.

Correspondence

To receive correspondence from the Town Clerk for information (if applicable).

14.

Questions to the Leader of the Council

Questions to the Leader of the Council concerning the business of the Council in accordance with Standing Order 15.

15.

Sealing of Documents

To authorise the sealing of documents arising from Council resolutions and to note the sealing of:

 

No. 84   Allotment Land Transfer – Engrossment [Allotment land at North Curbridge, Witney – known as Windrush Allotments].

16.

Exclusion of Press & Public

To consider and if appropriate, to pass the following resolution:

 

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.

17.

Corn Exchange - Phase Two Refurbishment Contracts

Following a meeting of the Corn Exchange Working Party earlier in the day;

 

a)      To receive the recommendation on the awarding of the Sound & Lighting contract; and,

 

b)     To provide an update on the agreed tender specification for the retractable seating contract.