Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic & Legal Services Officer (democracy@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role  ...  view the full agenda text for item SC471

Apologies for absence were received from Councillors L Ashbourne, R Bolger and H Eaglestone.

Members are reminded to declare any disclosable pecuniary interests in any items under consideration at this meeting in accordance with the Town Council’s Code of Conduct.

Councillor O Collins declared a personal non-prejudicial interest in Agenda Item No. 9 – Youth Services Grants 2021 by virtue of knowing one of the applicants.

Councillor J Aitman declared a personal non-prejudicial interest in Agenda Item No 9 – Youth Services Grants 2021 by virtue of two of the  ...  view the full minutes text for item SC472

a)            To adopt and sign as a correct record the minutes of the meeting held on 19 July 2021.

b)            Matters arising from the minutes not covered elsewhere on the agenda. (Questions on the progress of any item).

The minutes of the meeting held on 19 July 2021 were adopted and signed as a correct record by the Chair.

There were no matters arising.

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned for this item.

Julie Edwards & Marion Harley representing Got2B, Jon Berry from Oxon Music & Arts Trust and Kelly Gough & Barry Ingleton of Synolos addressed the committee in respect of Agenda Item No. 9 – Youth Services Grants.

The Committee reconvened following public participation.

To consider the report of the Town Clerk.

The committee considered the report of the Town Clerk providing an update to Members on the Committee’s work plan. The report also sought consideration of any future/additional projects to be put forward for the budget setting cycle.

Clarification was given that the defibrillators on council land were regularly inspected and  ...  view the full minutes text for item SC475

To consider the report of the Deputy Town Clerk.

Members considered the report of the Deputy Town Clerk seeking requests for new salt bins in Witney. It was clarified that nay new bin would cost the Town council £250 and these would be filled once by Oxfordshire County Council with any topping up being done by the Town Council.  ...  view the full minutes text for item SC476

To receive a verbal update from the Chair.

The Chair gave an update on discussions that he and Councillor Smith had held with local residents regarding the provision of a new bus shelter on Tower Hill. The committee was advised that there was opposition to the proposal from some local residents.

The committee was requested to consider how  ...  view the full minutes text for item SC477

To consider the report of the Communications and Community Engagement Officer.

The Committee considered the report of the Communications and Community Engagement Officer regarding events, additional to the regular calendar, that the council may wish to support in 2022.

Members considered the list, and it was suggested and agreed that World Environment Day should be removed as it was not as  ...  view the full minutes text for item SC478

To consider the report of the Deputy Town Clerk.

The Committee considered five applications for funding from the Youth Services Grants together with the submissions that had been made under public participation. The committee noted that the grant totals requested totalled £52,000 which exceeded the £30,000 that was allocated. It was noted that any decisions would be recommendations to  ...  view the full minutes text for item SC479

To consider the report of the Communications & Community Engagement Officer.

Consideration was given to the report of the Communications and Community Engagement Officer requesting whether to reinstate the awards. It was noted that last year the Council ran the Covid-19 Witney Hero awards as an alternative.

Members expressed their support for the awards but acknowledged that nominations had been fairly  ...  view the full minutes text for item SC480

To consider the report of the Venue & Events Officer.

The report of the Venue & Events Officer updating on arrangements for Remembrance Day was received and considered.

Member expressed support for the proposed arrangements and noted that the event would be different to most years with limited marching and wreath laying. Officers advised there were some still details to be  ...  view the full minutes text for item SC481

To receive a verbal update on this event from Officers.

The Town Clerk advised members of the arrangements for the Christmas lights switch on which was organised by the Rotary Club and grant aided by the council.

It was reported that an approach had been made by the Rotary Club for the Town Council to accept liability for the event  ...  view the full minutes text for item SC482