Agenda

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Committee Clerk derek.mackenzie@witney-tc.gov.uk prior to the meeting, stating the reason for absence.

Standing Order 8(e)(v) permits the appointment of substitute Councillors to a Committee whose role is to replace ordinary  ...  view the full agenda text for item 1.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

a)   To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 22 June 2026.

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

The meeting will adjourn for this item.

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 25.  Matters raised shall relate to the following items on the agenda.

Policy

To receive the recommendation of the Stronger Communities Committee to adopt the revised policy.

To receive the recommendation of the Halls, Cemeteries & Allotments Committee to adopt the updated regulations from 1 November 2026.

To receive the report of the Town Clerk/C.E.O.

Governance

To receive and consider the schedule of accounts paid and bank reconciliations from the Responsible Financial Officer (RFO).

To receive and consider the report of the Responsible Financial Officer (R.F.O).

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk.

Finance

To receive and consider the report of the R.F.O concerning the financial position of items under the remit of this Committee in 2026/27.

To receive and consider the report of the Responsible Financial Officer (R.F.O).

To receive and consider the report of the Deputy Town Clerk.

To receive and consider the report of the Deputy Town Clerk

To receive and consider the report of the Deputy Town Clerk.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 17.

To receive and consider the confidential update of the Project Officer.

To receive and consider the confidential report of the Town Clerk which includes updates on:

·        Springfield Oval Freehold Transfer

·        The Leys former Public Conveniences Heads of Terms

·        West Witney Clubhouse Lease

To receive the confidential minutes of the Personnel Sub-Committee meetings held on 29 July, 20August & 17 September 2026 (sent under separate cover), and agree any recommendations contained therein.