Agenda

Venue: Virtual Meeting Room via Zoom. View directions

Contact: Democratic & Legal Services Officer 

Items
No. Item

1.

Apologies for Absence

To consider apologies and reasons for absence.

 

Committee members who are unable to attend the meeting should notify Simon Wright, Democratic & Legal Services Officer (democracy@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

 

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose  ...  view the full agenda text for item 1.

2.

Declarations of Interest

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

3.

Election of Vice-Chair

To elect a Vice-Chair of the Committee for the 2021/2022 municipal year.

4.

Minutes pdf icon PDF 545 KB

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 22 March 2021 (enclosed)

 

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress of any item).

 

5.

Public Participation

The meeting will adjourn for this item.

 

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

6.

Payment of Accounts pdf icon PDF 347 KB

To receive and consider the schedule of accounts paid and bank reconciliations.

Additional documents:

7.

Grants & Subsidised Lettings

7a

Discretionary Grant Award Policy pdf icon PDF 621 KB

To review the Council’s policy on discretionary grant awards.

7b

Grants and Subsidised Lettings pdf icon PDF 357 KB

To receive and consider the report of the Deputy Town Clerk and RFO with accompanying applications and documents.

Additional documents:

8.

Internal Audit - Final Report 2020/2021 pdf icon PDF 111 KB

To receive and consider the final report of the Internal Auditor for 2020/21.

9.

Accounts & Audit (England) Regulations 2015 - Annual Governance and Accountability Return (AGAR) 2020/21 pdf icon PDF 656 KB

In line with The Accounts & Audit (England) Regulations 2015 - To receive and consider the Annual Governance & Accountability Return and the Unaudited Financial Statements for the year ending 31 March 2021.

 

The Committee is requested to complete Section 1 - The Annual Governance Statement 2020/21 - Town Clerk’s report enclosed  ...  view the full agenda text for item 9.

Additional documents:

10.

Exclusion of Press and Public

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item 10.

11.

Property Matters

To receive a confidential verbal update from the Town Clerk.

12.

Staffing Matters

The Committee will adjourn for the meeting of the Personnel Sub- Committee.

 

To receive the minutes of the Personnel Committee Meeting held on 7 June 2021, and agree any recommendations contained therein.