Agenda and minutes

To consider apologies and reasons for absence.

Committee members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Standing Order 30(a)(v) permits the appointment of substitute Councillors to a Committee whose role is  ...  view the full agenda text for item F343

Apologies for their absence were received from Cllrs Ashbourne, Collins and Smith.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct.

There were no declarations of interest in matters to be discussed at the meeting.

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 17 June 2019 and the Special meeting held on 26 June 2019 (enclosed)

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress  ...  view the full agenda text for item F345

The committee received and considered the minutes of the Policy, Governance and Finance meetings held on 17 June and 26 June 2019.

a) RESOLVED:  to confirm the minutes of the meeting held on 17 June 2019 and the Special Meeting held on 26 June 2019 be signed by the Chairman.  ...  view the full minutes text for item F345

Members of the public are welcome to attend the meeting.  Any member of the public who so wishes may speak, at this point in the meeting, for a maximum of five minutes on any matter relating to an item on the agenda

The Committee adjourned in line with standing order 45 to receive public participation from Mrs P Chirgwin on behalf of Volunteer Link Up.

To receive and consider the report of the Democratic Services Officer (enclosed).

a) Grant Award Policy - amended  

b) Discretionary Grant Applications

This item was taken next with the express permission of the Chair, in order that Mrs Chirgwin could listen to the debate on the grant application from Volunteer Link Up.

a)  Grant Award Policy

The Committee received and considered the revised policy with changes made as requested at the previous  ...  view the full minutes text for item F347

To receive and consider the schedule of accounts paid and bank reconciliations (enclosed).

The Committee received and considered the report of the Town Clerk as circulated with the agenda and the payment schedules from both the general and imprest accounts. This was a control measure and also to ensure that the Committee and Council did due diligence.

RESOLVED: 

1. that the report be  ...  view the full minutes text for item F348

To receive and consider the report of the Town Clerk (enclosed).

The Committee received and considered the report of the Town Clerk, containing spending recommendations from the Halls and Green Spaces Committee.

RECOMMENDED: 

1.       that the report be noted;

2.       that the recommendations as detailed in the report of the Town Clerk from the spending committees be agreed.

To received and consider the report of the Town Clerk & Office Manager (enclosed).

The Committee received and considered the report of the Office Manager.  Whilst the number of Committees had been reduced from five to four, a lot of working parties had been agreed and Officers were trying to mitigate the circumstances for both officers and members.  The Office Manager had tried to  ...  view the full minutes text for item F350

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item F351

RESOLVED:

that in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item F351

To receive and consider the confidential verbal report of the Town Clerk.

The Committee received a report which had been circulated to the previous Council from the Council’s Property Agent and Solicitor concerning the Langdale Hall.  The Town Clerk provided a verbal update on a recent meeting with the tenants and the Leader of the Council.

RESOLVED:  that the report and the  ...  view the full minutes text for item F352

To receive and consider the confidential minutes of the Personnel Sub-Committee held on 10 July 2019 (to follow).

The Committee received and considered the confidential minutes of the Personnel Sub Committee held on 10 July 2019.

RECOMMENDED:             that the report be noted and the recommendations contained therein

approved.