Agenda and minutes

To consider apologies and reasons for absence.

Committee Members who are unable to attend the meeting should notify the Democratic Services Officer (nicky.cayley@witney-tc.gov.uk) prior to the meeting, stating the reason for absence.

Apologies for absence were received from Cllrs Bolger, Enright and Duncan.

Members are reminded to declare any disclosable pecuniary interests in any of the items under consideration at this meeting in accordance with the Town Council’s code of conduct

There were no declarations of interest in matters to be discussed at the meeting.

a)    To adopt and sign as a correct record the minutes of the Policy, Governance and Finance Committee meeting held on 15 July 2019 (enclosed)

b) Matters arising from the minutes not covered elsewhere on the agenda (Questions on the progress on any item)

a)               RESOLVED:          to confirm the minutes of the meeting held on 15 July 2019 to be signed by the Chair.

b)               MATTERS ARISING:         there were no matters arising from the minutes to be discussed at the meeting.

Members of the public are welcome to attend the meeting.  Any member of the public who so wishes may speak, at this point in the meeting, for a maximum of five minutes on any matter relating to an item on the agenda

There were no members of the public present for this item.

To receive and consider the report of the Democratic Services Officer (enclosed)

Members received and considered the report of the Democratic Services Officer.  It was noted that Witney Price CIC had predicted an income of £210 against the £181 cost of outing on the film night that it had requested £500 towards.  Member therefore felt that a reasonable amount of funding would  ...  view the full minutes text for item F384

To receive and consider the schedule of accounts paid and bank reconciliations (enclosed)

The Committee received and considered the report of the Town Clerk.

RESOLVED:

1.            that the report be noted;

2.            that the following schedule of payments be approved:

To receive and consider the report of the Town Clerk (to follow)

The Committee received and considered the report of the Town Clerk as circulated at the meeting.

Members discussed the possibility of setting a budget for the Climate Working Party.  As the Working Party might merge with the Nature and Wildlife Working Party to form a new sub committee subject to  ...  view the full minutes text for item F386

To receive and consider the report of the Town Clerk (to follow)

The Committee received and considered the report of the Town Clerk.  She advised that budget setting would take place in the next cycle of meetings so members were invited to consider any projects that they may wish to be funded in 2020/21.

She also advised that there was likely to  ...  view the full minutes text for item F387

Deferred from Stronger Communities 16 September 2019 - To receive and consider the minutes of the meeting held on 4 September 2109 (enclosed)

The Committee received and considered the minutes of the Twinning Committee AGM as deferred from the Stronger Communities Committee  on 16 September.

RESOLVED:          that the minutes of the Twinning Committee AGM be noted.

To consider and if appropriate, to pass the following resolution:

That in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the  ...  view the full agenda text for item F389

RESOLVED:          that in accordance with section 1(2) of the Public Bodies (Admissions to Meetings) Act 1960, and as extended by Schedule 12A of the Local Government Act 1972, the public, including the press, be excluded from the meeting because of the confidential nature of the following business to be transacted.  ...  view the full minutes text for item F389

To receive and consider the confidential report of the Town Clerk (to follow)

This item is restricted.

To receive and consider the report of the Town Clerk & Office Manager (enclosed)

This item is restricted.

The Committee adjourned for a meeting of the Personnel Sub Committee.

To receive a verbal report from the meeting held earlier this evening, and agree any recommendations contained therein.

This item is restricted.