Agenda and minutes

To consider apologies and reasons for absence.

Apologies for their absence were received from Cllr R Bolger, Cllr Enright and Cllr J King.

Declarations

There were no declarations of interest in matters to be discussed at the meeting.

a)         To adopt and sign as a correct record the minutes of the meeting held on 1 July 2019

b)      Matters arising from the minutes not covered elsewhere on the agenda (Questions on the   progress on any item)

Members received and considered the minutes of the Halls & Green Spaces Committee meeting held on 1 July 2019.

a)                   RESOLVED:         that the minutes of the Halls & Green Spaces Committee meeting

held on 1 July 2019 be agreed as a correct record and signed by the Chair.

b)            MATTERS ARISING:

H316  ...  view the full minutes text for item H354

the meeting will adjourn for this item

Members of the public may speak for a maximum of five minutes each during the period of public participation, in line with Standing Order 42.  Matters raised shall relate to the following items on the agenda.

The Committee adjourned so that Mr Woodley could address the Committee regarding a new path from the Buttercross Works to The Leys, and Punam Owens could address the Committee concerning a mobile catering van at Parkrun.  Following the public participation, the Committee reconvened. 

This item was moved up the agenda with the express permission of the Chair so that the member of the public could hear the discussion.

Members received and considered the report of the Office Manager. There was confusion over the original plans for the Buttercross Lane development which appeared to  ...  view the full minutes text for item H356

This item was moved up the agenda with the express permission of the Chair so that the members of the public could hear the discussion.

Members considered correspondence from Parkrun along with the information they had heard earlier in the evening during public participation.  Members were supportive of the idea  ...  view the full minutes text for item H357

Standing Item – to consider and discuss the Committee’s vision and objectives

The Committee considered this item and determined that this should form part of the Witney Town Council Strategic Plan which was now in progress.

RESOLVED:          that the report be noted.

To receive and consider the report of the Operations and Estates Officer

The Committee received and considered the report of the Operations and Estates Officer.   He advised that he had resolved the issues between the Crayfishermen and the anglers and they were both happy to co-exist.

A new company needed to be found to carry out the bat survey at St. Mary’s  ...  view the full minutes text for item H359

7.1           Operational & Usage – report of the Office Manager

7.2           Corn Exchange Working Party - receive and consider the minutes of the meeting held on 2 September 2019 (to follow)

Members received and considered the report of the Office Manager, containing an update on events being held.  Bookings had been low due to school holidays.

RESOLVED:          that the report be noted

The Committee received and considered the minutes of the meeting held on 2 September 2019, circulated at the meeting.  The Town Clerk drew Members attention to the request for a budget in order to procure professional advisors on how the space could be best utilised for maximum usage.  She advised  ...  view the full minutes text for item H361

8.1          Tower Hill Cemetery – Additional Pedestrian Entrance – report of Operations and Estates

                Officer

8.2          Memorial Application – Spike Milligan Quote – Verbal update from Chair/Officers, and

                inscription guidelines produced by the Chair

8.3          Witney War Memorial – Request for additional inscription - report of the Democratic

                Services Officer  ...  view the full agenda text for item H362

1)     Tower Hill Cemetery – Additional Pedestrian Entrance

Members received and considered the report of the Operations and Estates Officer, concerning an elderly resident’s request for a pedestrian entrance in the wall adjacent to Smiths Estate. This led to a substantive discussion on whether an additional access was really needed  ...  view the full minutes text for item H362

9.1           STRI Report and Pitch Provision – report of the Operations and Estates Officer (enclosed) and correspondence from Spartan Rangers ref pitch displacement

9.2          Parkrun – request for On-Site Mobile Catering unit to be on site at West Witney Sports Ground

9.3          Buttercross Works Footpath to the Leys – report  ...  view the full agenda text for item H363

1) STRI Report and Pitch Provision

The Committee received and considered the report of the Operations and Estates Officer and correspondence from Spartan Rangers, concerning pitch displacement.  There followed a discussion on how and if both sport and events might be accommodated on the football side of The Leys.  Officers  ...  view the full minutes text for item H363

10.1       Park Road Play Area – report of the Operations and Estates Officer

10.2       Play Area Equipment –report of the Operations and Estates Officer

1)      Park Road Play Area

The Committee received and considered the report of the Operations and Estates Officer, which included previous consultation along with a design which had been desirable a few years ago, but the land ownership situation had stopped progress.  A member asked if there had been any  ...  view the full minutes text for item H364

To receive and consider the report of the Town Clerk

The Committee received and considered the report of the Town Clerk, who encouraged members to think about capital projects for the next financial year as budget setting would take place in the next cycle.

The Town Clerk advised that the Chair and Deputy Leader had met with the Wychwood Project  ...  view the full minutes text for item H365