Issue - meetings

To receive a verbal report from the Town Clerk if appropriate.

The Town Clerk referred to a confidential e-mail she had circulated on Friday, in relation to Witney Feast.  A meeting had been held with the operator of the fair in relation to operating a Covid-19 Secure event.  Her e-mail contained advice from insurers and also advice sought by officers.  Subsequently the Town Clerk had contacted the Director of Public Health at Oxfordshire County Council, to see if there was any guidance and she had also contacted the West Oxfordshire Safety Advisory Group and was awaiting a response.

There followed a debate on how to proceed, guidance received and information given by the fair operators so far, and the Council’s responsibility as landowner, as its shared liability.   Members were aware that there were other Council’s in a similar position with the same dilemma, and it was considered beneficial to pool advice on operating a Covid-19 safe event.  The Town Clerk would make contact with colleagues from the other Town Councils.

Cllr Jones left the meeting at 9.32pm

RESOLVED:          that an Extra Ordinary Council Meeting is held once the Town Clerk has received advice from the County’s Director for Public Health, the Safety Advisory Group and establishes what the other larger Towns who operate similar sized fairs such as Oxford City, Banbury, Thame and Abingdon are doing.